Document Actions
Training Calendar
Training for volunteers scheduled to begin January 8, 2009!
- Weekend Training Retreats: TBA
- November, 2008
-
6 Chapter Training Calendars due to IO
-
8 Volunteer Preliminary applications to be completed
15 Volunteer and Parent Interviews, PCH, Cohen Center, 4-9pm
19 Board Meeting 6:30p Mireya’s
20 - Letter of Medical Disclosure and Confidential Health Form I (pp. 16-18 of the application) collected by Chapters as part of interview process
- Volunteer Assignment Preference Forms (VAPF’s) posted on the Intranet
22 Volunteer and Parent Interviews Place and time to be determined.
December, 2008
1 Notification of new Phoenix chapter volunteers by email
3 SS/PS Medical Report submitted to Medical Director and Mental Health Consultant.
- Chapter Paperwork Due Date: The following items are due to IO from all Chapters and CIDs
- Chapter Year End (or latest) Financial Statements or Form 990s (if total revenue > $25,000) due to IO
- State Income Tax (if applicable) due to IO
5 - Volunteer Handbooks available to Chapters
- MH Consultant or Director of Volunteer Administration receive all Letters of Medical Disclosure and Confidential Health Forms I
- SS/PS Medical Report sent to Medical Director and Mental Health Consultant
8 Chapter Input on Project Supervisor Applications to do IO
- 1st Chapter volunteer billing sent to Chapters
- MH Consultant to follow up on all pertinent MH issues, and notify chapter presidents and IO of any applicant who is counseled out. Director of Volunteer Administration to forward any medical issues to IO Medical Director.
- Medical Director and Mental Health Consultant submit SS/PS findings to IO staff for follow-up.
10 1st Family payment due to Mary Lanz
12 - 1st Chapter payment due to IO
- Announce Project Supervisor Positions
6, 13 or 14 Orientation?? State Football Champs 12/6, 7pm; 12/5 7pm, 12/12 4pm and 8pm.
17 Board Meeting, 6:30p Mireya’s
-IO Medical Director completes medical screening and notify chapter presidents, IO, and Regional Screeners about findings, including who will need a Self Care Agreement (SCA).
January, 2009
5 2nd Chapters volunteer billing sent to Chapters
7 MH Consultant will send all relevant Confidential Health Forms I to IO and regional screeners indicating which ones will need a Self Care Agreement (SCA).
8 Training Begins/Parent Meeting
-2nd Family Payment Due
13 2nd Chapter payment due to IO
15 Training Meeting
17-18 Retreat with Tucson - Orientation
21 Board Meeting
22 Training Meeting
23 Chapter Paperwork Due Date: The following items are due to IO from all Chapters and CIDs
a. 2007-08 Volunteer Applications –2 copies (with completed Volunteer Assignment Preference Forms)*
b. 2007-08 Volunteer Financial Assistance Applications
c. **Notification of date of Chapter Assignment Party, **This date should not precede Feb.10
* Some portions may have already been completed online. Hard copies of other portions still due
29 Training Meeting
February, 2009
5 Training Meeting
6 - 3rd Chapter billing mailed to Chapters
- Chapter Feedback from Presidents and/or Training Directors on Initial Volunteer Assignments due to IO.
- Chapter Medical Director submits questions/concerns to IO for follow-up.
10 - IO will send: Final Volunteer Assignments and Volunteer evaluation forms to Training Directors
- IO will send Travel Coordinator Information to Chapters
12 Training Meeting/Parent Meeting & Assignment Party
-3rd Family Payment Due
- Program Guides available to Chapter Training Directors and CVs.
13 - 3rd Chapter payment due to IO
- Request for Travel Coordinator name and complete contact information emailed to Chapters
-Financial Assistance Awards for Chapter Volunteers announced
18 Board Meeting
19 Training Meeting
19-22 - Mid-year Chapter Presidents meeting
-Announcement of Chapter/Board and Training Director Field Trip Destinations for Summer 2009
21-22 Retreat with Tucson – Technical training and CBI
26 Training Meeting
March, 2009
2 - Passport copies and 4 passport-size (two front and two side) photos for Chapter Volunteers assigned to Michoacan due to IO.
- SS/Psup Medical Update Forms due to IO
5 Training Meeting
- Chapter Travel Coordinator Information Due to IO
6 Launch Online Training for all vols
7 4th Chapter billing sent to Chapters
12 Training Meeting
-4th Family payment due
13 IO to send preliminary domestic offerings to chapter travel coordinators for approval
16 - IO will send Visa Information and Application Instruction Packets to all Paraguay Volunteers. Note: Paraguay volunteers must submit completed visa applications with check, passport, support documentation and two passport photos to IO by April 11th.
- IO will send Medical Update Forms to Paperwork Coordinators and CVs
- 4th Chapter payment due to IO
-Chapters notify IO about accepting or rejecting domestic travel offerings
18 Board Meeting 6:30p Mireya’s
19 Training Meeting
21-22 Retreat with Tucson – Nogales
26 Training Meeting/Parent Meeting
30 - 25% Fee Forfeiture for Chapter volunteers dropping after this date (March 31- April 30)
April, 2009
2 Training Meeting
9 Training Meeting
10 - 5th Chapter billing mailed to Chapters
- IO solicits Chapter Emergency Contact and Recruiting Coordinator information (due May 16th)
- Volunteer Country Materials available on AMIGOS website
- IO to receive a completed visa application, along with payment, passport, support documentation, and two passport photos from all Paraguay volunteers.
15 Board Meeting 6:30p Mireya’s
16 Training Meeting
-5th Family Payment due
17 - All CV and Chapter Medical Update Forms are due to the MH Consultant for any chapter volunteers who have had a change in mental health or medical status or medication, or a new episode of a mental health or physical condition. If “No Changes” are marked, then forms are due to IO
- 5th Chapter payment due to IO
-CV domestic itineraries due to IO
- Medical Director Letter emailed to Chapters and CVs and posted on Intranet
- Summer Communications Letter emailed to Chapters and CVs and posted on Intranet
- Dengue Letter emailed to Chapter Presidents and CVs and posted on Intranet
- Rabies Letter emailed to Chapter Presidents and CVs and posted on Intranet
- Latin America Program Guidelines Synopsis emailed to Chapter Presidents and CV parents and posted on Intranet.
18-19 Backpack Retreat with Tucson – Health and Safety
23 Training Meeting
30 Training Meeting/Parent Meeting
24 - MH Consultant follows up on new information from medical updates and advise IO.
- Chapter Medical Update Forms Due to IO for review by Medical Director.
27 - Volunteer Evaluations due from Chapter Training Directors
30 - Summer Mailing Addresses distributed to chapters and CVs.
- 50% Fee Forfeiture for Chapter volunteers dropping after this date
(must be reported to Mario Molina by telephone or email by April 30)
Note: Volunteers should complete all immunizations and obtain malaria medication, if required
May 2009
2 - Medical Report II sent to Medical Director and Mental Health Consultant
4 Training Meeting
8 - ChapterMedical Director and Mental Health Consultant’s questions re: Medical Report II due to I.O for follow-up.
- All missing volunteer paperwork due to IO.
11 Training Meeting/Parent Meeting/Packing
15 - Regional MH Screeners submit MH Self Care Agreements to IO.
- Chapter Medical Directors or IO Medical Director submit Medical Self Care Agreements to IO
- 75% Fee Forfeiture for Chapter volunteers dropping after this date (May 16- June 8)
- The following are due to IO:
1. Chapter Emergency Contact Information (all contact information)
2. Recruiting Coordinator Information (all contact information) for 2008-09
- Final (6th) Chapter payment due to IO
- IO will email Chapter Emergency Contact Guide to Emergency Contacts
- All medical questions clarified by Medical Director and all SCAs completed and returned to IO by MH Screeners.
20 Board Meeting 6:30p Mireya’s
Mid-Late May: Virtual Village
22 *IO will mail the following to Chapters and CVs paid in full:
- AMIGOS travel shirts
- International (and domestic where applicable) tickets
- Passports of Volunteers assigned to Paraguay
- Airport travel instructions
29 TBA Chapter Recruiting Materials requests due to IO.
Note: All volunteer travel dates are subject to change until airline tickets are purchased.
June 2009
Early June: Despedida
8 - IO emails Survey (to determine objectives and needs for next year) to Chapter Presidents (due back to IO by August 1)
- 100% Fee Forfeiture for Chapter volunteers dropping after this date
17 Board Meeting
TBA Chapter Emergency Contact Conference Call
TBA - 24-hour Summer On-call System begins operations
- Veraguas Departs from Miami
TBA CV Gateway City Training – Miami A
TBA CV Gateway City Training – Houston
TBA CV Gateway City Training – Miami B
TBA First Project Updates available on AMIGOS website
IO will send first round of volunteer community assignments to Chapters and CV parents
July 2009
6 IO will send second round of volunteer community assignments to Chapters and CV parents
15 Board Meeting and Handwringing Party Sweet Tomatoes
TBA Training Director’s Field Trip
TBA Board and Chapter Field Trip
24 - IO sends Letter on Volunteer Readjustment to parents, prior to volunteer return to U.S Gateway City.
- IO sends Post-Summer Chagas letter to parents of Paraguay volunteers.
August 2009
3 Completed Chapter Surveys with Projected 2010 Volunteer Numbers due to IO.
4 - Recruiting materials, volunteer applications mailed to Chapters
19 Board Meeting
Late August: Debriefing
TBA - 24-hour On Call System concludes operations
21 - IO mails AMIGOS Certificates to Chapters and CVs
- Final Project Update available on AMIGOS website
Forgot your password?
